We are currently looking to recruit an Administrator for 18 hours per week at our wonderful service, Alne Hall, Located 11 miles North of York. The role would involve managing the day-to-day administration of the service on a full time basis.
Alne Hall is a Service, providing accommodation and support to adults with Physical Disabilities, with a focus on maximising independence.
Responsibilities for this role include:
To be responsible for the day-to-day administration of the service providing administrative, secretarial and clerical support.
To assist the Service Manager monitoring the annual budget on a monthly basis and reporting accordingly to the Service Manager.
To produce written documents such as reports, correspondence, memos, contracts, forms and tenders, maintaining appropriate levels of confidentiality at all times.
To ensure an effective and professional reception service is provided, including the handling of incoming calls, taking and distributing messages and information, and that calls are transferred as appropriate.
To ensure incoming enquiries and correspondence are dealt with promptly and accurately and to distribute information as required.
To be responsible for all general office filing systems, including manual and electronic, maintaining security back- ups of computer files and manual records.
To ensure accurate records are maintained for all Service Users and staff records, in manual and electronic format, maintaining confidentiality at all times.
To ensure that any monthly and quarterly returns required by the wider organisation (e.g. health & safety reports) are compiled and submitted on time.
To complete pay & other relevant employee records (including leavers and new employees) for processing by the respective teams at HR Shared Services to set deadlines.
To ensure donations and legacies are processed and logged correctly in accordance with financial policies and procedures
To act as secretary for meetings, including taking of, preparation and circulation of minutes, preparation and issue of agenda, and reports for committees as required.
To assist in maintaining and managing office diary.
To support the Service and/or Deputy Manager with the recruitment and induction of staff within the service as required, liaising with the respective teams at HR Shared Services.
To assist the Service/Deputy Manager with the costing of maintenance, purchase of equipment and services; liaising with purchasers and suppliers as directed and supporting HR Shared Services with the collection and collation of information regarding the ordering of goods and services, ensuring the appropriate procurement processes are followed.
To ensure cash expenditure & balances are maintained and reconciled and deal with the Service’s local banking arrangements on behalf of the Service/Deputy Managers as required.
To support the Service/Deputy Manager to collate information on behalf of the wider organisation and to update staff and service user databases & communications.
An appropriate level 3 qualification would be advantageous, but is not essential
Demonstrable administrative experience.
Prior experience of payroll procedures & records.
To be able to work flexibly in accordance with the needs of the service.
To demonstrate a commitment to Valorum Care Disability’s ethos and values.
If it will be evident to us that you have a clear passion for care and do genuinely care for the individuals with our services. We offer a competitive salary; extensive training and we will support you through your journey with Valorum every step of the way.
If you think that you would be a perfect fit for this role, please apply now! We look forward to hearing from you soon.