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Purchase Ledger Clerk

Dependent on experience
Worcester ,

Role Purpose:

Responsible for accurate and timely processing of supplier invoices and credit notes. To ensure all invoices are registered on the system and matched to PO’s & POD’s accordingly, ensuring appropriate delegated signatories for authorization are obtained to enable payment.


Key Accountabilities:           

1.    Inputting supplier invoices on a daily basis using 3 way match process

2.    Registering supplier invoices and controlling authorization of overhead invoices and liaising with departmental managers

3.    Blocking invoices for payment if requested by Group Finance Manager

4.    Dealing with Suppliers relating to queried invoices, payments and balances

5.    Reviewing and resolving blocked/queried invoices and keeping these to a minimum level

6.    Managing one time supplier accounts through to processing applicable invoices

7.    Processing supplier credit notes promptly

8.    Completing master data forms for supplier account creations/amendments

9.    Ensure supplier master data and payment terms are correctly reflected on the system

10.  Communicating with the accounting team relating to any pay run issues

11.  Chasing any debit balances with suppliers on a regular basis

12.  Preparing payment runs and sending out payment remittance advices to suppliers (Cash Admin)

13.  Reporting of problematic overdue & on stop supplier accounts to Group Finance Manager

14.  Ensure all filing is kept up to date and in order

15.  Work to achieve all individual objectives as set and agreed with Group Finance Manager

16.  Work as part of the team in a positive manner, work to achieve team goals and objectives highlighting issues to Group Finance Manager

17.  Maybe required to travel to other sites across the group

18.  Undertake any other duties as required that support achievement of team or departmental objectives

19.  Participate positively in projects, development of internal processes and activities, outside normal duties


Technical Competencies:


·         Experienced in Purchase Ledger activities

·         Strong numerical skills backed with analytical skills

·         Good knowledge of systems

·         Experience, knowledge and ability to use Microsoft Word, Outlook and Excel



·         Experience of working in a manufacturing environment

·         Full driving license



Background, Qualifications and Experience:

·         GCSE standard in Mathematics and English Language

·         Minimum 2 years’ experience within Purchase Ledger

·         Experience of dealing with suppliers over the telephone, confident and persuasive communicator


Key Working Relationships

·         Strong communication skills required to build and sustain relationships with our suppliers, and internally across all divisions of the business



Personal Style and Motivation:

·         Able to work on own initiative, make informed decisions and adapt to change positively

·         Time Management and prioritisation

·         Strong team player

·         Strong personality and flexible

·         Used to working under pressure

The hours of work are Monday to Thursday 08.45 to 17.00 and Friday 08.45 to 15.45 with  half hour unpaid break

Please apply online to be considered

Auto-Enrolment Pension Scheme

Free Life insurance

Free Employee Assistance Programme

Free Parking

Free Drinks