Office Manager

Job Reference
Salary Description
£30-32k per year
Contract Type

Looking for an Office Manager role where you can make a big impact in a small business with global reach? We offer holiday entitlement that increases every year, a company bonus scheme and a health plan.

Do you want to be part of a close-knit UK team, within an international group, that delivers innovative solutions to a diverse customer base with cutting-edge technology? Do you enjoy a role with varied responsibilities where you develop, advise, coordinate, and support the team both in the office and remotely? Do you excel at handling multiple tasks, communicating with diverse people, and solving problems with attention to detail? 

The Company

“Polytec has been bringing light into the darkness for more than 50 years. With the UK team being part of nearly 500 employees worldwide we develop, produce, distribute and support optical measurement technology solutions for research and industry. Our quality innovative products have an excellent reputation internationally and we are renowned for finding solutions tailored to our customers’ requirements in both academia and industry”.

We are committed to developing and motivating all staff to enable them to achieve a high standard of work, enabling team-work and equal opportunities as a central part of our ethos. Everyone, regardless of their role in the company, is important to its overall success.

The key responsibilities of the Office Manager:

  • Overseeing daily office operations to ensure efficiency.
  • Monitor, develop and implement policies and procedures including ISO9001.
  • Coordinate schedules, meetings, and travel arrangements for exhibitions and events.
  • Liaison with international group partners and regions.
  • Controlling for logistics both national and international with import and export.
  • Supervision of the accounts team for both customers and suppliers.
  • Handling of customer orders with manufacturing overseas.
  • Being the initial point of contact for customers and colleagues to sign post and direct as required.

The essential qualities required for the Office Manager role:

  • Previous experience related to the responsibilities listed or able to demonstrate your ability to react and learn new roles with minimal external input.
  • Supervisory experience in a small business or within a multi disciplined environment working with different levels of knowledge and ability.
  • Competency of working with CRM and ERP systems.

Skills required:

  • Excellent leadership and management abilities.
  • Strong verbal and written communication skills.
  • Exceptional organisational and time management skills.
  • Proficiency in office software (e.g., Microsoft Office Suite, project management tools).
  • Keen attention to detail and problem-solving skills.
  • Excellent interpersonal skills for interacting with staff, clients, and vendors.
  • Experience in managing budgets and resources is a plus.

If your skills and experience match the above then please press apply today to be considered for the Office Manager role.

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