Document Services Operative - HD8

Job Reference
Salary Description
Contract Type
Temp to Perm
Huddersfield ,

Main Purpose of Role

To ensure all documents received into our inbound scanning department are prepped, scanned and captured in accordance with agreed requirements and service levels, ensuring quality and integrity of data and information is maintained throughout the process.

Role Description

The Document Services Operative plays a crucial role in ensuring the efficient management and digitisation of physical documents. They are responsible for handling, organising, and converting paper-based information into digital formats, making it accessible to clients through online repositories.

Potential Responsibilities:

  • Document Preparation:
  • Open, sort, and organise physical documents received from various sources.
  • Remove staples, paperclips, and other bindings to prepare documents for scanning.
  • Scanning and Digitisation:
  • Operate scanning equipment to convert paper documents into electronic files.
  • Ensure high-quality scans, proper orientation, and accurate indexing.
  • Maintain confidentiality and security during the scanning process.
  • Data Capture and Indexing:
  • Enter relevant metadata for certain scanned files.
  • Quality Control:
  • Review pre and post-scanned documents to verify accuracy and completeness.
  • Address any issues related to image quality, missing pages, or misfiled documents.

Shifts: Monday to Friday - 07.30am - 3.30am

Pay: 11.90ph

Required qualification/experience/skills

  • High attention to detail and organisational skills
  • Ability to handle confidential information with discretion
  • Strong communication skills
  • Ability to work individually and as part of a team
  • GCSE pass (or equivalent) in Maths and English
  • Basic computer skills
  • Ability to be flexible and fluid with workload.

Desirable qualification/experience/skills

  • Understanding of Microsoft applications more specifically Word and Excel
  • Office/Administration experience
  • Experience use of scanning equipment
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